Finance

Finance Controller

The Finance team on Enactus collectively manage the financial statement and conduct bookkeeping activities for all our projects, events and initiatives, including managing accounts receivable/payable, processing reimbursements, and updating budgets. The Finance team is ultimately responsible for providing each individual project and event team with financial information related to their specific projects so they can make educated decisions regarding their finances.

This year, the Finance team will work towards things like:

  1. Establish a structure to provide the project management team and project team with more frequent and accurate financial information to allow better decision-making with regards to the allocation and spending of funds; including communicating to members what their individual spending limits are within their role

  2. Updating projects budgets more frequently; being involved in the financial decisions with the project management team (i.e. making decisions on either fundraising more or spending less in the case of a deficit; or ensuring that cash-flow is well planned so there is no shortage of cash during low-fundraising periods)

  3. Use Quickbooks Online for all financial transactions and budgeting

  4. Process reimbursements on a rolling basis and having a better understanding of the expenses that are incurred, but for which the member has not yet submitted a reimbursement request (i.e. knowing what each individual member is planning on spending before they spend)


Finance Controllers manage the reconciliation of the financial operations and bookkeeping of Enactus.

YOU'LL NEED TO:

  • Have knowledge in financial management and accounting

  • Be motivated and be able to work autonomously to proactively complete tasks

  • Be detail-oriented and extremely focused on ensuring accuracy - you're the kind of person where mistakes drive you crazy

  • Be able to pour over financials like nobody's business

  • Participate in regular bi-weekly working meetings to reconcile the logbook and bank balance with Quickbooks, and do check-ins with the finance team

IT WOULD BE GREAT IF YOU HAVE:

  • Experience working with Intuit Quickbooks (Enactus uses Quickbooks Online for all our bookkeeping)

  • Experience in financial bookkeeping, planning and/or management

  • Studying Finance or Accounting, or a similar program at uOttawa

YOU'LL BE WORKING ON THINGS LIKE:

  • Processing Enactus' financial statements and individual project/event budgets to the Director of Finance for review and approval

  • Preparing monthly logbook reconciliations

  • Confirming the bank balance matches our records in Quickbooks

  • A few specific projects that will be your responsibility to work directly with, ensuring that all financial statements, budgets are up-to-date with the most recent actual figures

  • Communicating to the members in each project team you're responsible for, in order to ensure everyone is submitting expenses reimbursement requests as soon as possible

Head of Operations

The Legacy Conference is Canada’s largest student-run entrepreneurship conference. But TBH, we don't even like the term conference. We're just a bunch of passionate kids getting smart interesting people together.  Basically, we are hosting the greatest party ever. Think of yourself as the DJ, shaping everyone's experience.

Legacy is an event designed for the dreamers of today and creators of tomorrow.

Every year, we bring in world-renowned entrepreneurs, serious brands and students from across Canada to one space. You’ll be making sure everyone has the best damn time. From food, to decor and killer playlist you’re handling the logistics of the event and ensuring the event runs smoothly. We're looking for someone with a great personality who’s ready to get shit done. If you’re usually the party planner in your group, this might be the role for you.


YOU’LL NEED TO:

  • Be open to feedback and rejection; you are always ready to learn

  • Be team-driven

  • Have a “work all night to get shit done” attitude.

  • Have a passion for creating impact and making a difference within your community.

  • Have a genuinely curious mind: you’re always seeking to learn from the world around you.

YOU’LL BE WORKING ON THINGS LIKE:

  • Collaborating with the some of brightest, most driven students in Ottawa in a small, group setting

  • Putting lots of hours into researching potential speakers.

  • Cold-calling, sending emails - and then sending more!

  • Building valuable relationships with our speakers.

  • Crafting an unforgettable experience for our audience and speakers.

IT WOULD BE GREAT IF:

  • You’ve had experience coordinating speakers for events or conferences

  • You’ve attended The Legacy Conference in previous years

Finance Officer

The Finance team on Enactus collectively manage the financial statement and conduct bookkeeping activities for all our projects, events and initiatives, including managing accounts receivable/payable, processing reimbursements, and updating budgets. The Finance team is ultimately responsible for providing each individual project and event team with financial information related to their specific projects so they can make educated decisions regarding their finances.

This year, the Finance team will work towards things like:

  1. Establish a structure to provide the project management team and project team with more frequent and accurate financial information to allow better decision-making with regards to the allocation and spending of funds; including communicating to members what their individual spending limits are within their role

  2. Updating projects budgets more frequently; being involved in the financial decisions with the project management team (i.e. making decisions on either fundraising more or spending less in the case of a deficit; or ensuring that cash-flow is well planned so there is no shortage of cash during low-fundraising periods)

  3. Use Quickbooks Online for all financial transactions and budgeting

  4. Process reimbursements on a rolling basis and having a better understanding of the expenses that are incurred, but for which the member has not yet submitted a reimbursement request (i.e. knowing what each individual member is planning on spending before they spend)


Finance Officers manage the day-to-day financial operations and bookkeeping of Enactus. 

YOU'LL NEED TO:

  • Have knowledge in financial management and accounting

  • Be motivated and be able to work autonomously to proactively complete tasks

  • Be detail-oriented and extremely focused on ensuring accuracy - you're the kind of person where mistakes drive you crazy

  • Be able to pour over financials like nobody's business

  • Participate in regular bi-weekly working meetings to process transactions, issue reimbursements and update project/event budgets and financial statements

IT WOULD BE GREAT IF YOU HAVE:

  • Experience working with Intuit Quickbooks (Enactus uses Quickbooks Online for all our bookkeeping)

  • Experience in financial bookkeeping, planning and/or management

  • Studying Finance or Accounting, or a similar program at uOttawa

YOU'LL BE WORKING ON THINGS LIKE:

  • Processing Enactus' financial statements and individual project/event budgets to the Director of Finance for review and approval

  • Preparing all cheques for reimbursement and deposits to be made to our bank account

  • Follow an established process process to automate all processing of funds/expenses

  • Manage Quickbooks account

  • A few specific projects that will be your responsibility to work directly with, ensuring that all financial statements, budgets are up-to-date with the most recent actual figures

  • Communicating to the members in each project team you're responsible for, in order to ensure everyone is submitting expenses reimbursement requests as soon as possible